If they are year-long appointments, especially at ranking institutions, then yes they count. Seriously, I spend an inordinate amount of time parsing details like this. I am hoping this post minimizes that in future. Great advice! This experience abroad is also important for non-native speakers of Spanish, French, Italian or any language , applying for a position teaching said language. Where should this information go?
Would you recommend a separate heading, or would this be included with teaching experience and courses? Might it be completely unnecessary for an R1 school? For those of us still working on the PhD, where would things like research assistant or teaching assistant positions go? Adding that now! This was my question too. This is a very helpful post and helps greatly with the editing of my CV. I do have one question, however. Kimberly, first, please remember that many adjucting jobs would be fine to list under Professional Appoinments anyway.
Now if you have only one-off course adjuncting, and you are ABD, then yes, it is fine for you to launch directly into Publications. It is worth clarifying: ABDs are not expected to have professional appointments! So the absence of that section is not in itself problematic. It becomes problematic only after the Ph. It might be useful to clarify the post with respect to what adjuncting can be placed under professional appointments.
Given contemporary practices, especially at state schools, some clarification seems relevant. How about pedagogical training as a sub-heading to teaching experience? Excuse me for shouting. But this relates to my shouting in the response about whether to prioritize the TEaching section. Too many ABDs and Adjuncts just refuse to get the message: Only publications in the highest ranked venues you can manage give you meaningful advantage on the job market.
Long story short, the more recent faculty who publish won as administration came down firmly on their side, accompanied by a warning to publish more or not get tenure to the faculty in the department that were hired before Who knows when that will happen on a large enough scale to change things back to how they were before Thanks for this incredible view from the front, Severus.
Well actually from the back of the front. Which is even better. Yes, that can be included. In a US context, having too much of that makes you look like a grad student. I of course can see it from the other side, that it shows commitment to quality teaching, etc. But that is not how it comes off looking, in a US context…. Thank you so much for this post! As an ABD possibly going on the market next year , do I already need to nix everything from college including academic awards, research experience, and such?
Depends—are they undergraduate? Are they in a job, but connected topically to your current work? This is where I am having my biggest CV conversion headache. I have an established career as a fundraising practitioner, and am pursuing a doctoral degree in interdisciplinary philanthropic studies. My practitioner background informs my scholarly choices and my scholarly work is also prompting development of practitioner articles and presentations — some at conferences, some as workshops.
I kept undergrad awards on. I have honors on there too…. This post is for people who believe there is a perfectly right way to do everything, and every other way is very, terribly, horribly, wrong. I would not like to work for any department that shudders over my use of bullet points or course numbers or anything else so utterly trivial. Do you want to be right or do you want to be hired? She is giving you the secret handshake, tipping you off to the inside joke.
If you want to show that you are part of the club, you might want to pay attention. This is social capital at work. Ignore at your own peril. I am currently in the process of reviewing applications for a major national fellowship, and throughout the process one of the things I pay close attention to is how people present themselves. Do I rule out an application because of a typo or because they listed part-time non-academic jobs they had as early graduate students? No, but it does call into question their attention to detail, their ability to comply with administrative procedures, and whether or not they have enough real, relevant experience to warrant a major investment by a funder.
There are limited opportunities out there, and competition is fierce. This then colored how I viewed the rest of the application. And let me take this a step further. In days when there were only, say, applications to choose among, such an outcome might have little impact. That is the core message of the blog. Not all want to hear it, of course. This is exactly what happened to me when I read this post. I think I understand why Jena believes committees would appreciate course numbers.
I think underlining idea here is that course numbers give you an opportunity to inform the committee about your audience, e. I would instead suggest adding subsections or identifiers specifying which courses were taught to which audiences—if you desire a distinction. I just want to add that as an art historian I was once told post facto to include course numbers on my cv which in theory indicate the difficulty of a course, level so I later added them.
This certainly seems like a less-than-straightforward issue. If Karen and others like her really expect these types of things from their job applicants, it would only be fair to reprint this information in the actual job posting. I would say that could go under Research Experience a new section I added to the post. Like Digger, my background is in public history, my publications include listings on the National Register of Historic Places. These are team produced products of many hours of research that are public but not published.
This is quite useful. This allows the years to be justified left as you recommend and the substantive information to appear neat, evenly spaced, and consistent. Then, as one earns more fellowships, grants, awards, etc, one simply adds a row above, keeping all spacing perfectly consistent, and avoiding weird things that happen when one relies on tabs.
I also had an absollutely dreadful experience as a Dept Head with an asst prof who turned in his tenure CV that had been done in columns, and I spent HOURS miserably having to adjust and futz with it to correct for all this wonkiness that happened when moving across platforms… This ptsd also plays a role. Use a table. Test it: go to Word, insert a 2-column and 5-row table. Adjust the column width so that the left is just wide enough for dates and the right gives plenty of space you can do this with a cursor, just move the vertical line to where you want it.
Insert stuff. Now add a row. Delete a row. Position it at the end of a page so it spills over. It will retain its formatting. Try it! Hi KP. I would appreciate this if you emailed me your example. I have made a mess with my latest column experiences. I certainly considered it. But there are two reasons. I am not trying to force everyone into a single identical mold, but giving an order and logic of presentation that will ensure what you do submit works to your best advantage.
There are countless variations on good CVs, and when I actually work with clients, the starting point of each is always completely unique and distinctive. I work from that starting point, following the rules in this post. The end points are thus not identical, but still marked by the tone and feel of the original draft. And that is important to me. And that brings me to my second reason, which is that of scale. The readership of this blog is becoming rather large. That would be counterproductive for all of you. So, I limited myself to a narrative description of the elements and organization.
And of course, if opinions differ, follow mine! Just be careful who you ask. There are some terribly ignorant and irresponsible senior scholars out there. Two thoughts: 1. Put name and page numbers in the header so they show up on each page besides the first one.
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Everyone who will review it knows what it is. At least for humanities and social sciences. Like many practices in academe, it is old-fashioned, like including the snail mail addresses of letter writers in References. But it continues to hold sway. Oh my god, those two!!!! That column is one of the primary causes of this suffering! Or perhaps I should thank them for giving me so much business. Dude, think! They work in Career Services! Are you aware of how much damage well-intentioned Career Services people do to poor, hapless Ph.
Perhaps you are not. But I will tell you, because I see the outcome of their advice in my business every day. I know that they work closely with Ph. Let me put this another way. Tenure track hiring is now the equivalent of the Olympics. What was good enough at local, city, state, and national levels is reduced to. Mistakes within the. Sure enough. This outburst was not actually directed at you personally! You were just the catalyst for a rant. So in that field at least, it looks like this is not required or normal.
This may be both a field and a generational thing. I never wrote it out on mine or was advised to do so and I was fortunate enough to score 3 campus interview, one of which was a hire. CV formats are a pretty clear signal in themselves of what the document is. I like the feel and the look of it, the clarity it brings, and the ease of reference it affords.
I recommend all my friends who are on the market to come here whether they are ABD or deep into a TT. Very valuable resource. Thanks for the time and effort you put into sharing your experiences with us. Any thoughts? Not elegant, but clear and more elegant than yucky numbers. Jen, in my field Classics , different colleges and universities of course have widely ranging numbers for courses. First, allow me to make a distinction here with which Karen and others may or may not agree. But for my external CV, for me to list, e. I tend to list the course title as it was taught followed, in parentheses, by the approximate level as it would translate into the majority of peer institutions.
On the issue of US vs. A simple and coherent format could be as follows:. Apparently including dollar amounts for grants, even if relatively small, is becoming de rigueur in my field in the US. Casey, thanks for this. It certainly makes sense that in the financial downturn even smaller amounts of funding would carry weight. All types do it, though. I would say this is becoming increasingly expected in both education and public policy two fields that I deal with…. Casey, thanks. I do see a macro-economic logic to this emerging practice.
It suggests that even though you are in the humanities, you are competitive enough in a field that it is extraordinarily underfunded to get hard-to-compete external or internal funding, which suggests something about the quality of your research. I think this depends on the type of person you are. My Ph. I have listed funding amounts for my internal CV which I used for promotion, but I removed the funding amounts for my external CV which I am using for a new and tentative job search. This points to a certain psychological barrier to CV-development that I think is revealing, and might really go a long way toward explaining why the CVs I get are such an unholy mess.
I think the CV might just be the very epicenter of guilt, shame, resentment, inadequacy, and fear among young academic professionals… By the way, this is not a judgment of you personally, just a helpful observation for me, arising out of your comment. Participating in the summer programs is not nearly as prestigious as being a fellow for an academic year, but considered important nonetheless.
Do these go in Education although no degree is awarded? Do they go in Fellowships although unfunded? Would blog posts for online publications an arts journal or for a museum be included? If so, where? Tricia, these are the kind of things that get complicated I mean 1. Some people do end up putting these under Education. For those of you facing this question, I would probably opine: if you have one of these things only, put it under Education.
Online publications are absolutely to be included. Charlotte, I see a series of queries by you to this blog post. I unfortunately cannot respond to all queries at this point in time as volume exceeds my ability to keep up. That would allow a personal review of your actual CV. Email me at gettenure gmail. What if you declined a postdoctoral fellowship? A critical point that I will add to the body of the post. IF the fellowship is a major, prestigious fellowship it would need to be external to your institution , then by all means list it, with the note declined.
That is not padding, because the review process of top fellowships is among the most rigorous in the land, so the award itself, as opposed to your condition of having accepted it, is the honor and the evidence. And what if you were the runner-up for a prestigous post-doc? Also runner-up or semi-finalist for prestigous book award? The book went on to win an award, but I am still up for other postdocs or TT jobs. Sorry, no runner-ups or nominateds, in the Dr. Karen model. I think it looks chintzy and like padding. Hey Karen. I have a question about the ordering of academic awards and fellowships.
Is it acceptable to list the awards and fellowships in order of significance like putting a Fulbright at the top , instead of chronologically? Or might that look too strange? Sorry, no, you must not, under any circumstances, ever change the principle of reverse chronological order. That one act alone could definitively damage your standing and credibility. This is why academics have ulcers.
Thank you for the reply. I adjusted my CV to reflect your advice. To avoid having more prestigious awards get buried, I removed some more minor grad school awards, like travel awards. In the big picture, that stuff is less important, although at the time it was the difference between paying and not paying rent! Meta-question: how consistent are expectations for CVs and other job stuff across disciplines? Is there a way of finding out if a particular department is deviating from the disciplinary norm?
It is not typical that a department per se will deviate from a norm, or, in a related vein, demand that external job applicants conform to some odd internal model that is not public. So, as long as your CV conforms to basic expectations of format, order, organization, etc, departments WILL allow for wide variability. The problems that this set of Rules is meant to address are rather those variations that take your CV into the realm of the unprofessional, amateurish, improper, misleading, self-sabotaging, etc.
That is why I am not giving a physical model, just a set of rules. Because as long as you get the organization and the principles behind the organization, you can vary somewhat, and still have a CV that works for you on the market. How do you format this so the second and subsequent lines look spiffy? A table is better, IMHO — you can apply paragraph formatting to just one column so that it still wraps in the right place, has indentations, or whatever you are aiming for without having to mess around with adding and deleting tabs in order to get things to line up correctly.
Karen: Having a website that includes photos of fieldwork, etc. Where do you think it is most appropriate to put the website address: in the CV or the cover letter or both? Also, it would be great to see a post on academic websites, if you feel so inclined. I would put it on the CV, at the top, just under the address material. I am at present completely unqualified to opine on academic websites. My years of departure from academia coincided with the widespread adoption of the practice of the academic website.
For academic projects of mine that have or are! I fortunately stumbled upon your blog just a couple of days ago and have been reading as much of it as possible since— I appreciate your straight-forward style and look forward to future posts! This CV post, in particular, comes at a great time for me.
I am not posting a model CV for reasons explained in an earlier comment—mainly, some variability, while still following these rules, helps to retain the individuality of your document. Good luck! Do you still think this is true if you know how to create running headings, i. I notice you suggest condensing teaching experience when it runs above 15 courses. What about conference papers?
I worry that I may be listing too many, but as someone doing interdisciplinary, transnational work, I keep up with national conferences in two fields, and often present in 2 or more countries per year. Thanks for this extremely useful post! I have one more question, not covered by the post and in comments. In our dept. How can I make it clear that I have been sole instructor in these courses without resorting to verbiage? In this case, a little bit of verbiage is necessary. No need t elaborate—i designed, taught, graded, etc. Those responsibilities are understood. Thank you so much! The CV doctor post has me opening mine up and cringing at the unnecessary things!
Though, I try to keep a running list of everything in some file so that I can pull things out when necessary As far as instructor on record etc I think some times it depends on the fields. I think in our neck of the words it is understood that foreign lit grads teach primarily language courses with no other instructor present. Though, I suppose it does not hurt to make it abundantly clear that you were the only one responsible for the course.
Sally raises an excellent question, one with which I wrestled about 7 years ago when applying for my current TT job. At my Ph.
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I addressed the matter in 1 dynamic but short sentence in my cover letter, and avoided mention of it on my CV. By then my CV already had 1 post-doc and 1 tenure-track position on it. For a variety of personal reasons my CV will have very few publications and no teaching experience outside TAing. Thus, I am wondering what is the best way to present a sparse CV and discuss its shortcomings in the cover letter — if indeed I should address them at all. I also have the following questions: — If I was a guest lecturer at a high school and community college while I was a graduate student should this be included on my CV?
How should my CV reflect this? This question above is interesting. Would the fact that my MFA was paid for by the institution be considered a fellowship or grant? If so, how would that be phrased?
I have done work in organizing, served on the executive committee, and gone to a couple of conferences. Now, having said that, yes, I do hear rumors that union activity works against candidates! This makes me want to vomit. But I want readers to be aware. Sadly, I recommend leaving off. Or is this considered padding? And if so, I suppose the Publications section should take precedence over the Conference Activity section, right?
An interesting subtlety. I think they should be listed twice, since the first represents participation at a conference, while the second represents a later vetting process and the publication cycle. What do you think about putting your name at the top of the page in a font that is non-traditional? If you want a different look, small caps is an option. It came to my attention recently that some folks are listing job talks under Invited Talks in their CV.
I hope the good doctor addresses this point, because I had the same question. What to do with job talks? Does this make me deceitful??? So, Dr. I know! The Professor is unsure! I guess now that there are two comments about this question, I will crowdsource it to learn what the prevailing view is. I see totally persuasive arguments on both sides. Mulling over this as I just had an unsuccessful interview at a strong institution. To me it seems like advertising a failure. It forms most of my departmental work and, as a potential doctoral student in rhetorical composition, it is a strong selling point.
Hi Karen. Just found your site, and I love it. Since many of the schools to which I applied were teaching-oriented, and my TA reviews and adjunct teaching reviews are stellar, I put a short section summarizing my average 5 point ratings on a few questions, and maybe four student comments. Your thoughts?
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Amateurish or helpfully innovative? Sorry, but deviations like that make you look desperate and unprofessional. Deviations tell the opposite story. Put that information where it belongs, in the teaching portfolio, and let your record calmly speak for itself. Hi Karen, I am a new immigrant in Canada. I have gone through most of your correspondence online and I feel you can be of assistance. Do you have any advice for how to present creative work on a CV?
Many programs in my field Theatre expects faculty to be active as both artists and scholars. Excellent question, but one that requires an answer from an expert. Please do start gathering the cvs of senior faculty in your field, and follow their general practice. For the field of theatre creative work is the equivalent of scholarship. It also is evaluated according to its scope— acting or directing or designing more a major regional theatre is more valuable than a local community theatre.
Whether it is Equity or not may determine whether the work is considered professional or not. A fellow theatre professor. Like anything, it depends on your creative work and discipline. However, if you are a dramaturg, or a theatre history professor, or something else that would necessitate a PhD and not an MFA, your CV will probably be different than mine, even though we may be in the same department. He did, and I have used his model ever since. My best suggestion to you is to do the same, for whatever part of the field you are in. I have had two tenure-track jobs and am now on the hunt for another.
I follow the model I think search committees in my discipline are looking for, but learning more about the professionalism of the entire document is very helpful. Thanks Karen. Thanks for these notes. I am a recent Ph. Should I list them on my regular CV? Thanks for this site, MW. Oh, excellent question! A couple of considerations. If your Ph. Two have innocuous titles though one of these makes fun of Trump , but one is about my life as a graduate student in the voice of Werner Herzog.
Should I leave all of these off my CV, or is there a reason to leave them on? This is a judgment call. But if by English you mean English lit, then there is no inherent reason you have to include it, and no requirement that you NOT include it! Or you can leave off. If I did writing for a club newsletter or something while i was still an academic I would not have listed that work on my ac.
So in short, this is a question with no clear answer! Pingback: Jill Bohle jill. Would you recommend just listing my position as a Graduate Teaching Assistant and the years held, and leaving off the list of course titles? TA experience does pretty close to nothing for you on the market. Where does a book under advance contract go in the order of publications subsections? What exactly should the subsection be called?
It seems like a book contract should be worth more than a book review. Any ideas? Others may disagree, and I would accept their logic, but this is what I did and suggest others do. Great website! I have a question and a comment.
Obviously you would keep your own working copy in non-PDF format, but that one would not switch computers and platforms all that frequently. Swimming: Absolutely not! Research Interests: yes. MA Thesis title: yes. Undergrad awards: Yes, for now. When you have more stuff, remove. I am applying for Ph. I have been a Roman Catholic seminarian, and I also intend to return to the seminary which means I will eventually be ordained a priest and work in ministry, although professorships in seminaries is not entirely out of the picture.
I have occasionally cooperated with another individual in planning and teaching the classes, but for the most part I have been solely responsible for the preparation of and teaching the courses. While it does not particularly apply to my area of study phenomenology , it does help paint a picture of who I am. Should I include any of these things?
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Thanks for your guidance! I have a lot of teaching experience, because I have taught since my first semester in grad school. However I have also taught several courses multiple times. Do I only list the first year I taught it, or do I list the last date I taught it? Any recommendations would be appreciated. People do this differently. Karen, I love your blog and you will definitely be hearing from me in the future, as I get closer to the job search! Would it go under Research Experience? Does it get its own subheading? If I was in my field site for a summer, do I include the months and years in the date column on the left, or do I include the duration, e.
What should the entry itself say? It goes under Research Experience. Do list it there. The grants are a separate thing, even if they funded the research. Never include anything but year in the column on left. Put the months not days, and not duration in entry. Your proposed research wording si fine. Should fieldwork conducted for an undergraduate dissertation and field school experience be included under research experience on an ABD CV? This is actually a good question. The titles would of course give it away that these are similar presentations you are making, even if the content is not exactly the same in both cases my research may have evolved between presentations, say.
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